How to Successfully Conduct a Board Room Meeting

A board meeting is an official gathering that brings together the senior management of an organisation to discuss governance control, oversight and decision-making. The meetings are usually scheduled regularly, like quarterly or monthly, but may also be ad hoc to address urgent matters.

A well-structured meeting agenda ensures that the boardroom meetings run smoothly and all important issues are addressed in the find out time allotted. It is essential to keep the minutes of meetings concise and clear so that any board members are able to review them later or pass them to other stakeholders.

The most productive meetings end with the list of follow-up tasks and actions for the board to consider between meetings. Boardable’s Minutes Maker allows you to quickly create and publish board meeting notes to distribute. The Task Manager allows you to assign specific tasks to board members. Make sure that all attendees are aware of their roles and responsibilities by disseminating minutes on time, and in the ideal case within a week following the next meeting.

It’s also important to create an environment that encourages collaboration and respectful communication. Encourage diverse viewpoints, and utilize the board portal’s communication tools to encourage active listening and to avoid misunderstandings.

Additionally, it’s useful to have regular informal gatherings outside of the boardroom in order to foster conversations and camaraderie during formal meetings. This is especially useful for companies with global operations. You can bring the board to operational locations to observe how things get being done at the ground. This will allow the board to become more engaged in the business and will boost the company’s bottom line.