Making Online Board Meetings Productive and Effective

The quality of your board’s meetings depends on the amount of work your board members prepare prior to each meeting. When participants take the time to prepare for online meetings, they will make the meetings more efficient and productive. A well-prepared group is more likely to adhere to the agenda and not get distracted.

It’s crucial to communicate clearly to remote board members how they should participate in meetings. For example, it’s best to remind participants to mute themselves and only speak when they’re asked to speak. This stops people from speaking over each other or leaving a meeting without feeling heard. It’s also crucial for the convenor to ask participants if they need help in a tech issue prior to getting started.

It’s also helpful to include the rules for visite site https://protectednetwork.org/guardians-of-data-navigating-boardroom-security-with-confidence/ meetings that are virtual in board member orientation materials to ensure that everyone has a good understanding of what is expected of them before the meeting, during, and after the meeting. For instance, it’s important to send the agenda ahead of time and to follow up with attendees a day or morning before the meeting to confirm all the details, give them the link to the meeting or Zoom to confirm and remind participants of any other preferences at the meeting (such as requesting that attendees attend from a quiet location to limit distractions). It is recommended that you add a placeholder for an executive session to every item on the agenda and add it at the beginning of the meeting to avoid confusion.